Secure by default. Yours to keep.
Student records deserve care. Here is how the platform protects them — and what you own.
Security & ownership
Encrypted everywhere
HTTPS on every page, strong password hashing and two-step sign-in required for all staff.
The right people, the right records
Role-based access, ownership checks on every record and a full audit log of who viewed or changed what.
Private documents
Uploaded documents live in private storage and open only through expiring links.
Protected forms
Rate limits and a readable captcha on sign-in, forms and certificate verification, with lockout after failed attempts.
No card data
Card numbers stay with Stripe and PayPal; the platform never stores them.
Only what's needed
Each program collects only the fields it needs, with retention rules per record type.
Public and private kept apart
Certificate verification data is separate from private student records.
Reliability
- Daily automatic backups of the database and files, kept 30 days, with an off-server copy
- A restore test every quarter
- Uptime and SSL monitoring with alerts
- A test site for every change before it goes live
- A documented incident-response process
What you own
- Your data and content
- Your domain, content, course material, student records, certificates and brand assets.
- Your accounts
- Your Stripe, PayPal, email, analytics and Google accounts. We work through delegated access.
- The platform
- The platform's source code remains ours and is licensed to your school while your plan is active.
- If you leave
- A full export (spreadsheets, documents and certificate PDFs) and 30 days of transition help. Certificate verification can stay live on a low-cost archive plan.
Clear boundaries
The platform supports your compliance workflows; it does not certify that a program is approved or accredited. Your school stays responsible for curriculum, instructor qualifications, attendance and clinical rules, refund policy, records retention and regulatory reporting. Approval numbers are published only when you provide the documentation.
- Payroll
- Financial aid (Title IV) processing
- Regulatory reporting for every state
- Clinical (medical) records
- Automated accreditation
- Unlimited integrations
These can be scoped as separate phases once your real workflows are known.
Integrations
| Integration | Purpose | Included in |
|---|---|---|
| PayPal and Stripe | Checkout, autopay, receipts, refunds | All packages |
| Email (SMTP or email provider) | Notifications and automatic messages | All packages |
| Google Analytics, Search Console, Business Profile | Traffic, conversions, local search | All packages |
| Calendar files (Google, Outlook) | Class schedule in students' calendars | Enrollment and above |
| PDF and QR code | Certificates, receipts, reports | Enrollment and above |
| Video storage and streaming | Course videos | Full Operations and above |
| SMS provider | Reminders | Add-on |
| AI provider | Enrollment assistant, course builder | Add-on |
| QuickBooks / accounting | Payment sync | Add-on |
| Single sign-on (Google Workspace, Microsoft) | Staff sign-in | Multi-Campus / Enterprise |
Let's map your school's student journey
Tell us about your programs and students. We reply within one business day with the package that fits and a written estimate.